Switching
Switching is the easy part.
Your bookings, customers and vehicles come with you. Whether you are on VEVS or running the whole thing off a spreadsheet and your inbox, you do not start from zero, and you do not switch everything on day one.
Ninety days free on the full stack, no card to start.
This is the import wizard, not a mockup.
Upload your export, Glovebox recognises a VEVS file and pre-fills the mapping, and you check every field before anything is created.
The external reference is the dedupe key: rows already imported are skipped, so bringing your history over never doubles a booking.
The column-mapping step, with a recognised VEVS export pre-filled.
The honest answers
What you are actually worried about
What happens to my existing bookings?
They come across. Glovebox has a CSV import wizard that maps your columns, dedupes customers by email, and creates the matching vehicles and locations as it goes. If you are coming from VEVS, it recognises a VEVS export and pre-fills the mapping. Imported bookings are marked as imported, so bringing your history over never re-charges a customer or re-sends a confirmation. Full payment and deposit history is a hands-on migration we run with you rather than a self-serve upload, and we will tell you plainly which parts are automatic and which we do together.
How long does it take?
The import itself runs in minutes once your columns are mapped. How long the whole switch takes depends on how much history you move and how clean the export is, so we will not put a number on your season from a marketing page. The part that takes real time is checking the numbers came across correctly and deciding your cutover week, and that is a judgement call we make with you, not a progress bar.
Can I run both systems in parallel?
Yes, and we recommend it. The Glovebox booking widget is a single script tag that drops into the website you already have, so it can take live bookings while your old system keeps running. There is no exclusivity lock and nothing forces you to switch everything at once. Run a week of real hires through Glovebox, trust the numbers, then move the rest.
What if it goes wrong mid-season?
This is exactly why we do not flip everything at once. Because you run both systems in parallel and pick your own cutover week, your old system stays available as your fallback until you are confident. If something does not look right, you have a person to call, not a ticket queue. We migrated our own fleet off VEVS the same way, so we have hit the snags you will hit.
Do my customers notice anything?
Not unless you want them to. The booking widget carries your brand, not ours, so a customer booking on your site still sees your business. Bringing historical bookings across does not trigger a fresh confirmation or a payment request, because imported bookings are marked as imported and skip those messages. Your customers keep dealing with you; the plumbing behind them changes.
What if I want to leave Glovebox later?
Your data is yours, and we would rather tell you the honest state of that than promise a magic export button. Today you can export your bookings and a period financial report to CSV, pull any booking's tax invoice or hire agreement as a PDF, and sync your accounting to Xero. Self-serve exports for your full customer list, fleet records and photos are not there yet. If you ever leave, ask us and we will get you a complete copy of your data. We would rather earn the next month than lock you in, which is the same answer you will find on the pricing overview.
Where you are coming from
Two starting points, one destination
From VEVS or a legacy system
You have data. Bring it.
The import wizard recognises a VEVS export and pre-maps the columns, so your bookings, customers and fleet come across without hand-typing. Then run the widget alongside your old site while you check the numbers, and cut over when you are ready.
From the spreadsheet and inbox
Trade five tabs for one screen.
No export to wrangle, just a cleaner way to run the day. Your whole board, ready or not, on one screen instead of a colour-coded sheet only you can read.
The after picture: today's movements on one screen.
The shape of it
How a migration actually runs
No big-bang weekend. A handful of steps, at your pace, with the parts we do together marked as exactly that.
-
Import your bookings and customers
Self-serve -
Check the numbers came across
Assisted -
Run alongside your old system
Automatic -
Pick your cutover week
You decide -
Go live
Assisted
Why make the move
What you get that you did not have
Direct bookings, no commission
Your booking widget on your site, in your brand, taking bookings straight to you. No marketplace clip on every hire.
How bookings come in →Every pickup ready before they arrive
Licence, agreement and bond sorted in the days before pickup, so the handover is keys and go instead of paperwork at the counter.
The pre-pickup flow →Bonds and damage, on the record
Photograph every angle at pickup, hold the bond through the hire, and charge damage with timestamped proof if you ever need to.
Bonds and damage →NZ-native GST, Windcave and Xero
GST handled the way NZ operators expect, Windcave first for local cards, and Xero sync so reconciliation is not a manual afternoon. Built here, not translated.
GST and RUC →Questions
Switching, answered
Which systems can you import from?
Any system that can export a CSV of your bookings and customers. The import wizard maps your columns, and if you are coming from VEVS it recognises a VEVS export and pre-fills the mapping for you. Your fleet imports from a spreadsheet the same way. We do not have a one-click connector for every rival platform, so anything beyond a CSV is a migration we run with you rather than pretending a button does it.
Do I need to be technical to migrate?
No. The import wizard is built for operators, not developers: upload your file, confirm the columns it has matched, preview the result, and confirm. For the parts that are not self-serve, such as bringing across full payment history, we do the work with you. You will never be left staring at a config file.
Will my website or my SEO change?
Only if you want them to. The booking widget is a single script tag that drops into the site and domain you already have, so your website and its rankings stay exactly where they are. If you would rather move to a Glovebox website later, that is a separate decision you make on your own timeline, not a condition of switching.
Can you bring across our photos and documents?
Be warned that this is a gap today. Condition photos, handover images and stored documents from your old system are not part of the self-serve import, and we would rather say so than imply otherwise. Bookings, customers and vehicles come across cleanly; historical media is a manual conversation. Ask us and we will tell you honestly what is realistic for your setup.
What does a migration cost?
The self-serve imports are part of the platform, not a paid add-on. Where we do hands-on migration work with you, we will scope it plainly before you commit, rather than surprise you with a bill. Talk to us and we will give you a straight answer for your fleet and your history.
What happens after the trial, and can I leave later?
You pick a plan and carry on with full access, on monthly pricing with no small-print platform fees. If you ever decide to leave, your data is yours: you can export your bookings and a period financial report to CSV, pull invoices and agreements as PDFs, and sync accounting to Xero. We would rather earn the next month than lock you in. See how it is priced on the pricing overview.
Read what happens once you are in: the command centre, the pre-pickup flow, or see how it is priced.
How we know it works
We run our own fleet on it.
Glovebox runs Jimny Rentals NZ and Dream Drives day to day. The same booking engine, the same imports and the same pre-pickup flow you see on this site are the ones we use on that fleet.
No other vendor in this market runs their own hire fleet, so this is not a case study we bought. When you talk to Adam, you are talking to an operator who has done the switch, not a sales team.
Try the full stack on your trial.
Or talk it through with a person who has done the switch before you.