Fleet · maintenance

Nothing goes out on an expired CoF

Hire vehicles live a hard life and the paperwork that keeps them legal does not track itself. Glovebox holds CoF, rego, insurance and RUC for every car, knows when each service is due by time or distance, and — when a car needs work — takes it off the board so you cannot rent it by accident.

This is built for NZ hire, not retrofitted from a generic fleet app: CoF rather than WoF wording, RUC tracked as a kilometre balance rather than a date, and a maintenance module you can switch on when you are ready for it.

What it covers

From the warrant on the windscreen to the job on the calendar

01 CoF, rego, insurance & RUC Hold an expiry date for CoF, registration and insurance, and a kilometre balance for RUC. Each car carries its own record, with the reference number and when you last checked it.
02 Service intervals that roll forward Set a schedule by months, by kilometres, or both. When you complete the job, the next-due date and odometer recompute themselves — no one back-dating a spreadsheet.
03 Work orders & providers Raise a work order, move it from planned to scheduled to done, attach the garage, the cost, the odometer, and the invoice. Your service history lives next to the car, not in a folder.
04 Off-road means off the board Put a car into downtime for the work and it drops out of availability for that window. The booking engine will not rent a car that is up on the hoist.

Before it bites

You hear about it early

A fleet-health panel on your dashboard counts what is expired, what is expiring, which RUC is running low, and what service is due or overdue. A scheduled email rounds up anything that needs attention and sends it to you — once a day at most, so it stays a useful prompt rather than noise you learn to ignore.

The lead time is yours to set. Out of the box you get a month's warning on dates and a low-balance flag on RUC, so a due CoF is a planned trip to the testing station, not a Friday-afternoon scramble.

Fleet health

Expired · expiring · RUC low · service overdue · off-road — counted on your dashboard, summarised in your inbox.

On the calendar

Planned work sits on the same timeline as the hires

Upcoming jobs show up on the fleet calendar against the right car — amber for what is coming, red for anything overdue — so the people booking cars can see the work coming before they promise a vehicle that is about to go in for a service. It is the same calendar you use for bookings, so maintenance is part of the plan instead of a surprise from the workshop.

Next step

Keep the whole fleet legal and roadworthy

Ninety days free, no credit card to start. Switch on the maintenance module and load your CoF and service dates.

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